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Outsourcing-Friendly Tools for Storing, Securing and Sharing Data in the Cloud
5 May

Posted on May 5, 2017 6:13:29 AM 0 Comments

Data storage and security is a major concern among businesses that are planning to outsource and those that are already outsourcing. When you're creating and managing huge volumes of data each day, you'll need quality tools for storing, securing and sharing your files. The following list includes tools that are secure and easy to use, and yet they will not drain your pockets.

Common Cloud Storage Services

These mainstream services make use of a bank of servers to store data in the cloud. Companies that provide these cloud-based services to the public own the servers. They assign virtual server administrators to keep the hardware in good condition and to protect their users' data.

Dropbox

Dropbox made cloud storage more affordable and easily accessible to consumers. The company has two types of accounts for individual users: Basic and Plus. For teams, businesses may choose any of three plans: Standard, Advanced and Enterprise.

A Basic account provides up to 2.5GB of storage per user while a Plus account has 1 terabyte or 1024 GB of storage. A Standard account offers 1TB of data storage, and an Advanced or Enterprise account has unlimited storage.

According to their website, Dropbox uses 256-bit AES for files at rest and SSL/TLS for data in transit, so your files are protected at any time. A desktop client and a mobile app are available for cross-platform accessibility.

Google Drive

Google Drive is generally free to use since it comes with a Google Account (whether paid or free). Each user is given 30GB of online storage for their files, emails, and photos. When your business expands and more employees are added to the roster, you'll need more space. You can add up to 30TB of paid storage in your account.

For greater functionality and 24/7 support, businesses can have G Suite, which has email, docs, spreadsheets, calendar, and data storage conveniently available in one package.

OneDrive

Used to be known as SkyDrive, OneDrive is Microsoft's answer to Dropbox and Google Drive. The desktop client is pre-installed on Windows 10 and above. It also has a Mac version and apps for Android and iOS devices.

A free account has 5GB of storage while paid accounts may have 50GB to 5TB of storage. Paid users may opt for a storage-only account or a multi-platform account integrated with Office 365 and can be synched with tablets and phones.

Critical Points to Consider

These services offer free accounts, but they have limited storage. They keep their users' data in shared servers. Because users only pay for storage space and not the server itself, they rarely have administrative access to the backbone of the system. These limitations may present a security risk for businesses and professional organizations.

To address these security concerns, services like Boxcryptor provide end-to-end encryption for businesses. This service provides support for more than 20 cloud storage providers. The company also provides data security for different platforms, including desktops, laptops, smartphones, and tablets.

Alternative Storage Services

If you're running a business and you wanted a cloud storage service that has stronger encryption and better support, consider the following alternatives to mainstream services.

Amazon Drive

Amazon Drive offers 5GB of free storage to Prime members. At only $99 each year, an Amazon Prime membership lets you access unlimited movies and TV shows, unlimited music streaming, all the eBooks for Kindle or any device, and unlimited photo storage, among other things. If you needed more storage, you could buy an Unlimited Storage plan for an additional $59.99 each year.

iCloud

Of course, if Microsoft has OneDrive, then Apple has iCloud. Users can synch data from their Macs, iPhones and iPads in one place. Each user gets 5GB of free storage, but this can be upgraded from 50GB to 2TB of storage.

SugarSync

SugarSync does not offer a free account unlike Dropbox. It has a limited 5GB plan that lasts only 90 days. But, the service has a special feature that others didn't have: it can access ANY folder in your computer and synch it to the cloud.

For heavily encrypted data storage services, check out the following articles:

 

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Tags: offshore outsourcing, outsourcing tools, management tools

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